Privacy Policy

1. Who we are

Tab Ninja is operated by Tab Ninja Ltd., based in the United Kingdom.

If you have any questions about this policy or how we handle your data, contact us at: seb@tab.ninja

2. Information we collect

We collect only the information needed to operate the service.

Account information

When you create an account we collect:

• Your email address
• Your nickname

Your email address is used to authenticate your account and send login links.

Tab and expense information

When you create or participate in a tab we store information related to the expenses recorded in that tab. This may include:

• Tab name
• Expense descriptions
• Amounts and currencies
• Itemised bill details
• How expenses are split
• Participant nicknames
• Participant email addresses if they register

Participants who do not create an account may still appear in tabs using only a nickname.

Analytics and usage information

We use analytics tools to understand how the service is used and to improve the product. These tools may collect information such as:

• Pages visited
• Device and browser information
• Approximate location
• Interactions with the site

We currently use Google Analytics and PostHog. These tools help us monitor performance, understand how the service is used, and improve the product.

3. How we use your information

We use the information we collect to:

• Provide the Tab Ninja service
• Allow users to create and manage shared expense tabs
• Authenticate users
• Improve reliability and performance
• Understand how the service is used
• Support product development and marketing

We do not sell personal data.

4. Images of receipts and bills

Users may upload images of receipts or bills when recording expenses in a tab.

These images may be sent to a third-party processing service to help extract information such as totals, items, or amounts from the receipt.

Receipt images may be stored on our servers so that they can be viewed or downloaded by participants of the tab as part of the expense record.

We may also retain copies of uploaded images in order to diagnose technical issues, improve receipt processing, and debug problems with the service.

Information extracted from receipt images may not always be accurate. Users are responsible for reviewing and confirming any automatically extracted information before relying on it when recording expenses.

Users are responsible for the content of images they upload and should avoid including sensitive personal information that is not relevant to recording the expense.

5. Legal basis for processing

Under UK GDPR we process personal data on the following legal bases:

• Contract — To provide the Tab Ninja service requested by users.
• Legitimate interests — To operate, analyse, and improve the service.
• Consent — Where required for analytics or cookies.

6. Data sharing

We share limited data with service providers that help us operate the service. These may include analytics providers and infrastructure providers.

Service providers process data on our behalf and are required to protect it. We do not sell personal data to third parties.

7. International transfers

Some service providers may process data outside the United Kingdom. Where this occurs we rely on appropriate safeguards such as contractual protections or recognised data protection frameworks.

8. Data retention

We keep personal data for as long as it is necessary to operate the service. Account information and tab data may be retained while accounts remain active so that users can access and manage their tabs and expense history.

Because tabs may involve multiple participants, removing one user's account may not remove all records of their participation in shared tabs.

If you would like your data removed from the service, you can request deletion by contacting us at seb@tab.ninja.

9. Your rights

Under UK GDPR you have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to certain types of processing
• Request a copy of your data

To exercise these rights, contact us at seb@tab.ninja.

10. Security

We take reasonable steps to protect personal data using secure infrastructure and access controls. However, no system can be completely secure.

11. Changes to this policy

We may update this privacy policy occasionally. When we do, the date at the top of this page will be updated.

12. Contact

For privacy-related questions please contact:

seb@tab.ninja